The following text are the minutes from the SMCT Board Meeting on May 30, 2015. Click the link below for a downloadable PDF version.
(public) SMCT Board Meeting Minutes 14 November 2015
SMCT Board Meeting Minutes – November 2015
Nobember 14th, 2015, 10:00am Benjamin Eddy Building, Foster, RI
Members present (voting members in bold): Shane Inman, Kaila Rubin, Leslie Carter, Eric Dubois, Artie Robillard, Carol Mauro, Rachel Stevens, Bob Hollis, Chris Brostrup-Jensen
Meeting Begins – 10:15am
Sub-committee meetings
-Behavior policy has not yet been written
-Notes from producer/stage manager meeting have been sent out
-Progress was made on delineating roles
-Next meeting must be scheduled and topic decided
-Chris put forth use of rehearsals to build SMCT culture/community as potential topic
-“Liaison” meeting could be combined with another topic
-Several people suggested focusing on delineating precise meaning of board positions
-Unlikely to take very long, would mostly involve clarifying existing lines
-Leslie suggested setting up separate meetings (with separate topics) to occur simultaneously, then coming together afterward to discuss
-Meeting topic will be liaison, as mentioned above, and guideline review
-Meeting will be held on January 11th, 2016, at 6:30pm at the Dubois’ house
-Meeting will be open to the public
-Potential future topics include tech, publicity/hospitality, and membership outreach (finding interested people)
Creative
-Christmas Carol is in good shape
-Much farther along in deciding technical details than previous shows
-Disruptions to rehearsals as a result are unfortunate, but worth the benefits
-Chris is unsure of how far along costumes currently are
-Still looking for concessions coordinator for one week of shows
-80-90% of the way to getting replacement for Joe Turner
-Efforts have been made to shift it more in line with how it was described in meetings
-Specifically, responsibilities and “workflow” will be made to more closely conform to the decisions made at the director/producer/stage manager organizational meeting
-Planning to shoot promotional videos in coming week for promotion
-Official cast list needed for by the 24th for Foster Home Journal
-USO Show
-Still trying to find musical coordinator
-No need for a producer
-Show will be performed on November 12th and 13th
-If live musicians cannot be found and organized, Artie is willing to fall back on prerecorded music
-Suessical
-Budget is being discussed with Laura Giorgianni
-Creative Studio
-November CAST production needs to be written and cast, volunteers are wanted
-Final edit of October CAST production will be uploaded soon
-Bob will get youth reps together soon
Public Relations
-Dennis, Andy, and Eric are working on the new website
-They have decided to switch after Christmas Carol to avoid disrupting the production
-Buying an ad in Motif would be unlikely to bring in larger audience, but may encourage someone from Motif to review the show, aiding in long-term organizational building
-Leslie suggested posting blurb on Rhode Island Performance Exchange website
Communications
-Shane requested that Communications be moved up on the schedule for a future meeting
Next meeting is scheduled for December 12th.
Motion to adjourn meeting – Seconded/Passed
Meeting adjourned – 11:58pm