SMCT Board Meeting Minutes – September 2016
September 10th, 2016, 10:00am Benjamin Eddy Building, Foster, RI
Members present (voting members in bold): Kaila Rubin, Eric Dubois, Liz Dubois, Ben Stanfield, Leslie Carter, Bob Hollis, Artie Robillard, Chris Brostrup-Jensen, Nikki Boss, Meryn Flynn, Chloe Boss
Meeting begins - 10:08am Executive Director -Communication meeting still has yet to be decided -Date will be chosen, most likely at the end of September or beginning of October -Tuesday, October 4th, 6:30pm at the Dubois' house -New role definitions still need to be voted on and disseminated -Post-show responsibilities need to be included -Task of purchasing/collecting scripts needs to be assigned Fundraising -Community building grant was not sufficient for initial plans for outdoor performance space -New plan has been established to purchase collapsible theatre shell -Town will pour cement pad to support this at no cost to SMCT -Town will also pay to install conduit for tech wiring Motion to allocate community building grant money to purchase theatre shell - Seconded/Passed -Donna Broomfield is interested in learning to write grants with SMCT Creative -Seussical was not recorded as that would have been a breach of contract -Apocalypse Now has begun rehearsals and is going well -USO Show is moving forward nicely -Rumors will need an elaborate set, which will be challenging but doable -Still waiting to hear back about show dates -Nikki will be directing James and the Giant Peach -Bob Hollis, Audrey Dubois, and Meryn Flynn will also be involved -Laurie Murphy and Liz Dubois will be directing Tending to Grace -The script for Tending to Grace has been written -Creative Studio -Several CAST productions are currently in post-production -Editing workshops have helped to streamline the production process -New people have gotten involved with Creative Studio who have previously had no involvement with SMCT -September 18th at 2:00pm at Mount Vernon Church, there will be a general meeting for anyone interested in the Above the Influence videos to plan future projects
Education -The library has begun an after school program in which children will make skits out of books -Swamp Meadow has resumed their after school program at Captain Isaac Paine School -Chloe Boss would like to become a Youth Rep for Swamp Meadow Motion to accept Chloe Boss as a new Youth Rep - Seconded/Passed Events -Nikki does not believe another Halloween event will be a good idea -A silent auction will be worked into the Foster Follies -A lip synch battle has been proposed, Teen Troupe may be put in charge of this -Will probably be postponed to next year -Trinity Kickoff went very well -Funny for Funds presents opportunity for nonprofits to receive funding -Swamp Meadow would merely have to attend the event and provide some basic food items Communication -Assistants should be added to votingboardmembers email list -Dennis or Eric can handle this Tech -Purchasing of LED lights from Steve Carter needs to be decided Motion to purchase Steve Carter's LED lights - Seconded/Passed Next board meeting will be held on October 15th Meeting adjourned - 12:24pm