SMCT Board Meeting Minutes – August 2016
August 13th, 2016, 10:00am Benjamin Eddy Building, Foster, RI
Members present (voting members in bold): Kaila Rubin, Ben Stanfield, Shane Inman, Liz Dubois, Eric Dubois, Carol Mauro, Bob Hollis
Meeting Begins – 10:08am
Executive Director
-Policy sub-committee meeting regarding communication needs to be rescheduled
-Possible dates should be chosen and sent to board to see if they work
-August 29th, September 12th, at 6:30pm are possibilities
-Location TBD
-Dennis needs assistance with the database maintenance
-Needs to be cleaned up, old show history is incomplete
-Lending library system still needs to be implemented, especially for Creative Studio
-Some form of collateral could be explored
-Written contract is probably best option
-Would state what was taken, include some form of repercussions if it is not returned in condition in which they were borrowed
-Dennis will write this contract
-Cleaning of cables needs to be organized as soon as possible after Seussical
-Cable bins should be set aside after Sunday’s production and brought to Bob’s house
-Carol’s barn is ideal location for cleaning
-Research should be done on what cleaning products would be most effective
-Steve Carter will be asked
Fundraising
-OHD Committee supports request to place performance space on town fairgrounds
-Town clerk needs to be contacted so SMCT can be placed on agenda for next meeting
-More concrete plan needs to be put together for meeting
-Contractor could be contacted to draw up plan
-Owner of Scituate Lumber could be contacted about materials
-Bob will email board with information he receives
-Money from building fund could be allocated to project in case of cost overages
Education
-Library has asked if SMCT would be able to teach after-school theatre programs
-Bob will try to find interested parties
-Youth groups are tabled for the time being
Creative
-Seussical is going well, will be ready for opening night on the 17th
-Apocalypse Now auditions went well, casting decisions have been made
-USO Show is preparing for Trinity Kickoff event
-Creative Studio
-Bob is setting up editing classes with Andy Affleck
-Looking for interested parties
-May happen before end of August
-Year-long plan should be set up for production of CAST videos
Facilities
-New building is still treading water, as is tradition
Tech
-New microphones have been delivered and work well
Communication
-Shane will catch up on archiving and uploading meeting minutes to website
Storage Organization and Cleanout
-Needs to be done soon, especially for costumes and fabrics
Meeting adjourned – 12:04pm