The following text are the minutes from the SMCT Board Meeting on May 30, 2015. Click the link below for a downloadable PDF version.
SMCT December 2015 Meeting Minutes (public)
SMCT Board Meeting Minutes – December 2015
December 12th, 2015, 10:00am Benjamin Eddy Building, Foster, RI
Members present (voting members in bold): Dennis Chretien, Laura Giorgianni, Shane Inman, Kaila Rubin, Eric Dubois, Liz Dubois, Chris Brostrup-Jensen
Meeting Begins – 10:10am
Finance
-Box office cutoff has been changed from 2 to 3 hours before show, change will be upheld
Creative
-Chris offered a formal apology for his lack of time management during rehearsals
-Going forward, having a community liaison should address this issue
-Christmas Carol performances have been going well
-Liz asked if there will be a dinner theatre between Christmas Carol and M*A*S*H
-Suggested it would be difficult to fit anything into the short time slot
-Could potentially be done at the proposed chili cook-off (see below)
-Full dinner theatre production would not be viable
-Date of Foster Follies has to be decided, as the usual date would fall in middle of M*A*S*H
-29th of April, 6th and 13th of May will be checked to determine best option
-M*A*S*H
-Dennis anticipates tech issues due to operating room being set up off-stage
-Lighting and seating will have to be adjusted accordingly
-Clarification: first Tuesday after last show is storage cleanup, first Thursday is cast party
-Creative Studio
-Chris expressed concerns about the image presented by CAST-sponsored videos
-Over winter break, more videos will be made
-Long-term archiving of files has to be figured out
-DVDs would not be ideal, online backup service might be best option
Events
-Chili cook-off in late winter
-Eric suggested doing a sneak preview of M*A*S*H, showing one scene
-Original cook-off date was on Easter weekend, has to be changed
-BYOB with corking fee would probably not go over well
-Silent auction could be good addition, but item donations would be needed
-May be safer to choose different event
-Ultimate conclusion: event will need to be investigated and date reworked
-Dennis suggested starting a yearly auction
-Would need at least a few big ticket items to pull people in the door
-Zink Alloy could be hired to play for an hour for a fundraiser with food and silent auction
-Might be better to do in May
-Nikki will be asked about changing cook-off event
Public Relations
-Shane suggested prominent “Buy Tickets” button be added to website
-New web platform still under construction, will hopefully be done before M*A*S*H
-Dennis suggested creating Swamp Meadow filter on Instagram for additional publicity
Fundraising
-Meryn will determine if Foster has any intentions regarding new community building grant
-Dennis suggested SMCT could step into the gap left by the departure of Fostering Arts
Facilities
-Futon will be removed from storage unit by original owner and given to Savers
-Could large swathes of fabric in storage unit be sold on Ebay?
-Unlikely to ever be used
-Some fabrics could be kept, such as more specialized materials
-Old tech equipment should be posted on Ebay
Communications
-Shane hopes to get all board members on Slack before next board meeting
-Will compile email to illustrate benefits of platform and attempt to encourage adoption
Meeting adjourned – 12:02pm