SMCT Board Meeting Minutes – December 2016
December 10th, 2016, 10:00am Benjamin Eddy Building, Foster, RI
Members present (voting members in bold): Dennis Chretien, Laura Giorgianni, Kaila Rubin, Leslie Carter, Shane Inman, Artie Robillard, Liz Dubois, Eric Dubois, Izzi Giorgiani, Bob Hollis, Nikki Boss
To-do list
-Dennis
-Determine whether Ben Stanfield can take lead on resolving tech training issues
-Contact Meryn about grant requirements
-Follow-up on spending remaining money from grant
-Take lead on database renewal
-Leslie
-Find a third pseudo bridge builder for Rumors
-Laura
-Look into potential reporting requirements on ASCAP
-Find prices on various storage units
-Eric
-Look into external hard drives for Creative Studio, bring possibilities to board on 1/14
-Bob
-Follow up with Andy about CAST video editing
-Nikki
-Have Funny for Funds cost/resources estimate by 1/14
-Ben
-Look into selling old lights/equipment–is it even worth it?
10/15 to-do list follow-up
-Drop-dead files should be emailed out
-Shane will store them in the asset library
-Shane will send the Communications Director guide to board within a week or two
-Costume racks have not yet been found
-School has already dealt with benches, Artie still needs to ask if they can save a few
-Laura has created her drop-dead file, rest still need to be made
Meeting begins - 10:05am Executive Director -Bridge builder position needs to be reevaluated -Perhaps a single board member, alternating each time, could be present each week of rehearsals to check in and attempt to resolve any brewing conflicts -Three to four people, not necessarily board members, should rotate so at least one is present each week -Chris and Leslie will fill this role for Rumors, a third will be found Creative -Rumors -Audition panel has been determined -Script cannot be edited -James and the Giant Peach -Team has been chosen -Creative Studio -External hard drive should be purchased -Eric will be in charge of selecting one to bring to the board -CAST has reduced number of videos requested from 12 to 6 Events -Funny for Funds fundraiser could be done in May -Specifics will be worked out by next board meeting Tech -Not enough people know how to use new technology -Those setting it up should know how this technology works -Someone with technical knowledge should be present early in the production process to ensure everything is being set up properly -Training efforts need to be expanded -Wires need to be measured, tested, and labeled Membership -Should assistant board members be found for necessary positions? -Tech Director is most important position -Izzi will fill one assistant tech position -They would be non-voting members -Could be modeled after structure of creative team -Ultimate accountability would still rest with board member Misc -School's new tables need to be moved somewhere for shows, but where? -Could a tarp be purchased so the tables could be stored outside? Meeting adjourned - 12:50pm