The following text are the minutes from the SMCT Board Meeting on January 9th, 2016. Click the link below for a downloadable PDF version.
SMCT Board Meeting Minutes 9 January 2016 (public)
SMCT Board Meeting Minutes – January 2016
January 9th, 2016, 10:00am Benjamin Eddy Building, Foster, RI
Members present (voting members in bold): Dennis Chretien, Laura Giorgianni, Shane Inman, Kaila Rubin, Eric Dubois, Liz Dubois, Bob Hollis, Andy Affleck, Leslie Carter, Emily Chretien, Emily Carter, Rachel Stevens, Chris Brostrup-Jensen, Meryn Flynn
Meeting Begins – 10:05am
New Business
-Dennis will send Emily Carter information regarding SMCT cast policies for her to use during the production of Seussical
-Emily intends to add to base set of guidelines with rules regarding cell phones, safety issues, attendance, etc.
-Andy suggested using Tom Sawyer guidelines, as they have already been edited
-It will be specified that the show will be run differently to the usual SMCT fare
Executive Director
-Dennis has sent a letter to Paine School about reducing amount owed due to reduced use of school
-Letter was answered, but issue has been set aside for the time-being by administration
-Idea was floated of requesting flat rate rather than percentage fee
-Chris expressed concern that this could lead to less successful shows taking a large financial hit, but agreed that it would be worth pursuing a lower fee for the Summer shows and events such as the Halloween Dracula show
Productions
-Christmas Carol
-A person associated with Trinity saw the show and praised it very highly
-Three-weekend structure may not be best decision for all shows, but was very beneficial for CC and should remain on the table as an option for future shows
-Attendance total of 490
-M*A*S*H
-Production team (producers, tech, directors, etc.) have all been determined
-Despite low numbers at auditions, Andy is confident show will be successfully cast
-Andy wants mobile set, is trying to determine how is can be safely assembled by cast
-Andy considering backing out of surround-stage setup
-Seussical
-Emily Carter has assembled nearly complete team, only missing a few creative people
-Production team meeting planned for Thursday (1/14) to establish direction of show
-Concern over whether or not auditions may overlap with graduations
-In terms of rehearsals, intended setup is Tuesday for music, Wednesday for choreography, Thursday for tying it all together
-Emily would like rehearsals from 5:30 or 5:45 to 9:00 to allow time for warmups
-Laura and Dennis pointed out that start time will have to be strongly emphasized
-8 or 9 buildouts will be required, tech buildout may need to be used as stage
-Andy will look into getting a quote for more adjustable 4×4 buildouts
-Same group rates as before
-USO Show
-Izzi Giorgianni has signed on to aid in production, though her exact role is as of yet unclear
-Musicians are still needed
-Creative team will be meeting within next week to determine next season
-Creative studio
-Non-cast videos are finally being made
-Members are learning how to use the technology
-Idea is still being tossed around of training in editing programs
-CAST has stated that as long as they receive 12 total videos, it is acceptable for Creative Studio to not produce one each month
-Standards and practices (censorship) needs to be considered
-There must be some disclaimer regarding quality control
-Approved projects can be placed on Creative Studio YouTube channel, rejected projects will still credit CS for equipment but will not be hosted on official SMCT channel
-Further delineation and ease of searching will be added to CAST videos by changing their titles to “CAST’S [Title]” or something similar
Events
-50 people have signed up to attend CAST pizza party
Motion that SMCT donates money for CAST party food if needed – Seconded/Passed
Facilities
-Chris expressed concern about cost of storage units
Meeting adjourned – 12:12pm