SMCT Board Meeting Minutes – January 2017
January 14, 2017, 10:00am Benjamin Eddy Building, Foster, RI
Members present (voting members in bold): Laura Giorgianni, Kaila Rubin, Leslie Carter, Izzi Giorgianni, Chris Brostrup-Jensen
Meeting begins – 10:25am
To-do list
-Nikki should confirm that the country club is booked for March 24th for Follies
-Chris will take charge of exploring new storage unit option
-Chris will follow up with Liz about rights to Tending to Grace
-Laura will write up an exception contract for Izzi/Bob communication
-Dennis needs to take charge of spending remaining grant money
-Shane will ask Andy about glitch which displayed ApNo seating as sold out
-Everyone with relevant items needs to send Shane newsletter items
To-do list followup
-Shane will send Communications Director Guide within a week
-Faster responses to to-do list would be ideal
-Artie still needs to ask about remaining benches at school
-All other to-do items from previous meeting still need to be taken care of
New Business
-Storage
-CT unit is closer to school, bigger, cheaper
-Could potentially leak
-Tech area would have to be sectioned off and locked
-Hours need to be checked
-Farther from Coventry/Providence/etc
-Cost of renting and fueling truck for transportation of stored materials would have to be taken into account
-Quick decision should be made in regards to new unit to avoid missing opportunity
Events
-Thanks to the Victorian Carolers for performing at the Blackstone River Theatre
-Steven Goulet, Heather Hopkins, Walt Galloway, Dianne Du
Membership
-New members will be added to database
Communication
-People have stopped sending in newsletter items
-People need to start sending in newsletter items again
-Follies will go in next newsletter
-New Creative Studio projects will go in next newsletter
Creative
-Rumors
-Very few props required, props manager is needed
-Leslie may be interested
-Chloe will likely be runcrew chief
-Izzi will design lights
-Production guidelines state that communication between adult and minor is prohibited unless another adult is absent
-This rule unnecessarily inhibits communication between Bob as director and Izzi as stage manager
-Contract could be written up, to be signed by parent, to make exception for specific show
-Laura will write up and sign such an agreement for Rumors
-More research could be conducted into how other organizations handle this
-Field was supposed to be included in database so production guidelines would only have to be signed once a year (people who signed would be entered in database with date)
-It does not appear that this field has been added
-Signed production guidelines will be given to Carol
-No quorum available to vote on Creative Studio storage budget
-James and the Giant Peach
-Budget is being worked out
-Nikki plans to use school more than is typical for a summer show
-Tending to Grace
-Script needs to be reviewed
-There are questions about rights
-Maia is no longer a youth rep on account of no longer being a youth
-New youth reps should be vetted to prepare for Izzi’s departure
-Peter is an option
Tech
-Tech signout form should be edited so serial number is replaced with something simple like colors or letters (A/B/C)
Next meeting – February 11, 2017
Meeting adjourned – 11:45am