SMCT Board Meeting Minutes – July 2016
July 9th, 2016, 10:00am Benjamin Eddy Building, Foster, RI
Members present (voting members in bold): Dennis Chretien, Shane Inman, Artie Robillard, Eric Dubois, Kaila Rubin, Leslie Carter, Ben Stanfield, Chris Brostrup-Jensen
Meeting Begins – 10:06am
Executive Director
-Communication and accountability suggested as topic of future policy meeting
-Tentative date set for Tuesday, July 26th at 6:30pm
-Will be held at Dennis Chretien’s house
-Shane will send out an email to notify members about meeting
-Database management has fallen by the wayside, needs to be reevaluated
-It should be responsibility of someone involved in each production to gather information from cast for database and deliver it to the Membership Director
-Must be determined on whom this responsibility falls
-Latest production team member definitions should be put on website
-Dennis will make sure Youth Protection and Production Guidelines files are up to date
Fundraising
-Money from Community Building Grant needs to have been spent by end of year
-Must go to town council with concrete plan for location
-Fair grounds appears to be best option
-Construction must begin as soon as possible
-Meeting with Old Home Days Committee, July 14th at 6:30
-They must approve location before it can be brought to town council
Creative
-M*A*S*H and Tom Sawyer have been nominated for Motif awards
-Seussical
-Ahead of schedule, artistic side of production is going very well
-Some confusion about time line of when certain things, such as sets, costumes, etc, should be completed
-It is suggested that future directors be given such a time line beforehand
-Rehearsal reports have been recorded for each rehearsal
-Role of directing mentor needs to be further clarified, better use made of mentor
-Emily Carter wants to explore doing Seuss story times at libraries to promote show
-Will delegate to Nikki
-Cast list should be compiled and sent to Eric for website
-Apocalypse Now
-First draft of script is complete
-Production team is fully assembled save for backstage manager
Events
-Some Foster Idol judges still needed
-Time slot for Trinity Kickoff has been determined—4:50-5:00pm
-People will need to show up early to OHD to set up for Foster Idol
-2:00pm is designated time
-Emily will contact people about planning games for Seussical booth at OHD
Membership
-Checkbox to be added to raffle tickets requesting permission to add purchaser to mailing list
Public Relations
-Posting to Facebook pages for promotional purposes has to be done by a personal Facebook account
-This responsibility should be designated to someone involved in each show
Meeting adjourned – 12:31pm