The following text are the minutes from the SMCT Board Meeting on May 30, 2015. Click the link below for a downloadable PDF version.
SMCT Board Meeting Minutes 24 October 2015 (public)
SMCT Board Meeting Minutes – September 2015
September 26th, 2015, 10:00am Benjamin Eddy Building, Foster, RI
Members present (voting members in bold): Liz Dubois, Andy Affleck, Chris Brostrup-Jensen, Shane Inman, Dennis Chretien, Kaila Rubin, Laura Giorgianni, Leslie Carter, Eric Dubois, Meryn Flynn, Carol Mauro
Meeting Begins – 10:15am
Creative
-Christmas Carol is continuing to go quite well, with good forward progress
-Additional help wanted in creative outreach area, non-traditional publicity
-Andy Affleck volunteered
-He would like to make a behind-the-scenes video of rehearsals
-Leslie suggested putting up fliers at AS220
-Also suggested emphasizing the fresh take on the play
-M*A*S*H script is under revision by Andy Affleck and Rob Lebeau
-Pre-production has been slower than hoped
-Sets must be constructed to eliminate difficult strikes during tech week
-Builder needed for construction of set
-Numerous props and costumes are very much needed
-Audition scripts intended to be up by December
-Young men are needed for the show
-Andy wants the mess tent on-stage to be used as the concession stand during intermission
-Seussical is confirmed as Summer 2016 production
-Creative people for costumes/sets are needed
-Max cast of 30
-Carries implication of needing to turn down kids who audition
-Aiming for audition process in May
-Meryn does not have young children in her caroling troupe, Christmas Carol may need to be edited to accommodate this
-Creative Studio is up and running
-Bob Hollis has taken care of October CAST responsibility
-Andy can train for sound, lights, and camera for those needed
-Dennis wants a form for people to sign when withdrawing equipment, assuming responsibility for it
Events
-Halloween event garnered 36 total ticket sales
-Laura expects that SMCT will lose a negligible amount of money on the event
Public Relations
-Eric Dubois has registered for the new pair.com site in preparation for the server move
-Andy Affleck mentioned that even with pair.com, SMCT may have to use another reputable email-sending service to avoid being marked as spam
-Dennis Chretien mentioned that the asset library could be used for Creative Studio, but people would have to be cautious of licensing issues
-Audrey Dubois has been placed in charge of SMCT social media
-Meryn Flynn suggested creating an SMCT Tumblr
-Response was lukewarm
Fundraising
-Meryn Flynn is looking into writing a proposal for a large grant
-Grant writer from Trinity has been added to the database
Communications
-Shane Inman requested that newsletter articles be submitted only in reply to the email requesting said items
-Also asked that any other conversation be kept out of newsletter email chain
USO Show
-Still little luck finding musical director/coordinator
-Music programs of several highschools have been reached out to for volunteers
Storage Organization and Cleanout
-Some cleaning has been done, some shelves have been assembled
-Ebay account for SMCT has already been set up, could be used to sell old lights
-Second day must be scheduled to finish job
-It will be done on Halloween morning, 11:00am
-November 1st is backup date, 1:00pm
Next meeting is now scheduled for November 14th.
Motion to schedule future meetings for second Saturday of each month – Seconded/Passed
Motion to adjourn meeting – Seconded/Passed
Meeting adjourned – 12:05pm