The following text are the minutes from the SMCT Board Meeting on May 30, 2015. Click the link below for a downloadable PDF version.
(public) SMCT Board Meeting Minutes 26 September 2015
SMCT Board Meeting Minutes – September 2015
September 26th, 2015, 10:00am Benjamin Eddy Building, Foster, RI
Members Present (voting members in bold): Artie Robillard, Bob Hollis, Kaila Rubin, Nikki Boss, Liz Dubois, Eric Dubois, Rachel Stevens, Laura Giorgianni, Leslie Carter, Andy Affleck, Leah Fidler, Carol Mauro, Shane Inman
Meeting Begins – 10:00am
Motion to accept July meeting minutes: Seconded/Passed
Executive Director
-Establish clearer definitions for positions such as Stage Manager and Producer, and communicate this to those holding these positions
-Bob Hollis, Laura Giorgianni, Liz Dubois, Eric Dubois, and Andy Affleck interested
-Meeting will be open to public for anyone interested in participating
-Date/time/place of meeting: October 26th, 6:30pm at the Dubois household
Productions
-Chris has tentatively finished writing the script for A Christmas Carol
-Meeting of CC production team on Monday, October 5th
-SMCT’s portion of the Christmas Carol raffle will be donated to a different charity each weekend
-M*A*S*H needs a full production crew, producer is most immediate need
-Andy proposed discount to anyone who shows up to M*A*S*H in military uniform (veterans)
-Possible problem with called-in reservations, how would they work with discount?
-Make use of available military jeep for M*A*S*H marketing purposes
Education
-Youth reps have not yet formally met
-Bob will not be doing after-school programs during the Fall do to CAST obligations
Events
-Halloween show
-Approval for Halloween show raffle has been obtained
-Michelle Chretien has volunteered to make foods for concessions, needs more volunteers
-Concessions must be opened before first show
-Fliers will be printed individually by people willing to do so
-Box office will be opened for show
-Tech needs: Microphone and stand, power extension cord for speaker, extension cord for microphone
Public Relations
-Spam filter on Box Office email is not functioning properly
-New server may remedy problem, in addition to outgoing mail being labeled spam
-Alternatively, Spam Sieve could be purchased
-Pear.com is best apparent option
Motion to allocate funds to purchase two years of service with Pear.com servers – Seconded/Passed
-Andy suggested having a single person in charge of SMCT marketing to maintain a unified public image and vision
-Idea of creating subsidiary position of social media coordinator (likely beneath PR board position)
-Must be someone familiar with both SMCT and social media
-Audrey Dubois will be asked
Facilities
-Shelves need to be assembled, storage units cleaned
-Tentative date: Saturday, October 3rd, 9:00am
Mailing Lists
-Artie asked if the newsletter could be sent out closer to the middle of the month, rather than the beginning, Shane agreed
Motion to adjourn meeting – Seconded/Passed
Meeting adjourned – 12:15pm