SMCT, Inc
Board Meeting – 7/10/2010
The meeting took place at Bob H. & Carol M’s house.
Welcome-
Officers:
President/ Executive Director, Bob Hollis
Vice-President/ Asst. Director: Chris Brostrup-Jensen
Secretary/ Communications: Kaila Rubin
Treasurer: Carol Mauro
Creative Director: Laurie Murphy (her current committee includes: Zach & Mary Jo for programs & Chris & Liz for Creative Support)
Board Members:
Public Relations: Artie Robillard
Building & Tech: Steve Carter
Capital Campaign: Laurie Giorgianni
Events / Fund Raisers: Zach Farnum & Mary Jo Chretien
At-Large: Ann Valentine
Youth Representatives: currently vacant
Zach Farnum will put a request on Facebook looking for Youth Rep’s.
Mary Jehu has resigned as Youth Rep. Mentor
Post meeting update: {Ellen Robillard has signed on as Mentor for the Youth Rep’s}
Exec. Director’s statement:
Let’s do what we do really well & let go of the things that no one steps up to work on. It’s important to avoid burn-out by the dedicated core.
Focus of Meetings:
Annual (June) – To celebrate, recruit, appoint
Task Force (as needed) – To plan (such as a play production) & to do
Committee (Sept., Jan., March) – to communicate, make decisions, & coordinate
Board Meetings (Nov., Feb., May, July) – to communicate, analyze, support, re-focus
Officers (Aug., Oct., Dec., April) – to evaluate, respond, plan, coordinate
Programs:
Meet Your Neighbor Day (7/10)
Karaoke (7/15) – adults should collect money
Old Home Days: Booth, Raffle & Foster Idol (7/23- 7/25)
Olivia (8/18 – 8/22) – Rosemary doing well
Dinner with Jeeves & Wooster (Sept.) possibly the 10th?
Script is done & Jake is casting
Dracula (weekends 10/29- 11/7) Production staff needed
Get Merry: An Engaging Medieval Revel (Dec.) – date not set, maybe the 3rd weekend, play for this year, possible dinner theater in the future
Need to set calendar for 2011-12:
Dance Party/Murder Mystery (re-do, but change the ending)/Vendor Fair/Follies
(Zach F. & Jake W-J. may work on 2011Folles)
Jesus Christ Super Star (Spring 2011)
Need Musicians now
Calendar Raffle (June) – sold fewer tickets in 2010. Start earlier in 2011?
The Adventures of Mr. Toad (Summer 2011)
Christmas Story or Romeo & Juliet (Fall 2011) – takes 18-24 months to get the rights to a production
Annie/Charlie & the Chocolate Factory/Casablanca/? maybe
Romeo & Juliet
Still have many opportunities that remain unfilled. Would like to recruit Coordinators, Directors, Producers, make plans, etc. at Annual Meeting for following year.
Membership & Administration:
Need to put meetings & minutes on the website. Financial Records do not need to be publicized. Need to recruit/install a Volunteer Coordinator to keep track of folks who indicate an interest in helping in specific capacities & track on the database. Ideally a personable geek. Currently, Ann Valentine keeps tabs on out Incorporation Requirements & ASCAP needs. There was discussion about ASCAP subscription. Need to clarify with Ann at next meeting. We do not fall in the ASCAP rules & aren’t using it correctly. Not for theater, but for Follies, etc. Supposed to submit a list of every song sung for Follies. Diff. from Karaoke DJ’s who have their own license, or possibly the host site. More discussion needed. Communication. Carol Goulet is our Outreach Coordinator (InterAgency). Discussion of this role needed. Eddy Building is usually available for any SMCT Coordinator needing a place to hold a meeting.
Database meeting held on 7/21/10. Ready for data entry of contacts.
Leadership of Carolers needed. Already being asked if we are available for Xmas in the Valley in Nov.
Finances:
Doing all right. See Carol M. for up-to-date info.
Need to recruit a campaign team. Chris has been in touch with Michele Swallow & Jessica Barry. They are available for Grant-Writing, but a Coordinator is needed. Andy Affleck’s brother works for a fund-raising company. Usually 60-70% have $ from local donors (with deep pockets).
Next Meeting is scheduled for Officers on 8/14 @ 9:30 AM at the Hollis-Mauro Homestead. Advanced items for discussion include: Use of ASCAP, Where does Outreach Coordinator fit, Leadership of Carolers.